The cost associated with a new rental space is significant when determining the suitability of office space. Costs to consider include the rental of a potential office, customization charges and expenses to be incurred when moving office equipment to the new offices. A business owner must ensure that the costs are affordable and within the budget to avoid financial constraint in the future (Celka, 2011). Also, the hidden charges that are sometimes overlooked must be acknowledged. Compare the cost of similar space within the area to avoid being overcharged. If a business owner opts to rent a warehouse then they should be aware of the expenses required to turn the space into a functional office space.
office size should sufficiently accommodate all equipment and employees. Space
should facilitate the holding of meetings, and resting without violating
individuals’ personal space. However, one must be cautious to avoid renting
space that remains idle. Often warehouses have ample spaces that should be
considered if large office space is a necessity.
Proximity to public transportation and
office space’s location should be easily accessible to appeal to employees. The
proximity discourages high turnover rates as workers seek alternative
employment that involves reduced transportation costs (Celka, 2011). Besides,
it reduces the fatigue levels thus ensuring productivity remains high.
Proximity to clients
owners are obliged to consider the closeness of a spacious office to the
clients. In this case, an office space closer to the majority of consumers is
preferred since its cut on the cost incurred assessing services from the
Clarity on lease terms
owners are obliged to critically review the lease agreement before signing the
contract. The review majorly assists in eliminating contentious issues that
increase expenses incurred upon renting the office space (Celka, 2011). The
legally enforceable document basically acts as a security for the business
owner intending to occupy a space.
Provisions regarding different scenarios
happening during the course of the lease
business could experience unforeseen changes which may directly impact the
lease agreement a rented office space. Therefore, it is prudent for the
business owner to consider different scenarios with the remote possibility of something
negative happening during the lease period. In anticipation for such
eventualities, the lease should explicitly state the responsibility of the
building owner (Adnan, & Daud, 2010).
The likelihood of an office space
supporting business growth
space must meet the current needs of a business and also advance the growth
objectives of the business. Notably, the office space should be large enough to
accommodate the anticipated needs of the entity without requiring a new lease.
However, whenever a business lacks a capability to lease an office capable of
meeting future space demands then the owner must negotiate with the lessee to
include a provision allowing leasing of adjacent properties when vacant.
Ensure an office space portrays the
desired image of a business
office space is an extension of a business’s brand. If a business wants to be
seen as a successful and well established, the office space design and location
should convey this.
Seeking assistance from property
is challenging for business owners to ascertain a space suitable for their own
businesses regardless of having an idea of what they want. Therefore, choosing
the right space is majorly achievable when the business owner collaborates with
property experts. Cooperation between the two parties results in multiple
suggestions which include renting a warehouse that is later furnished to an
office. Such insights ensure business commit to the most rewarding office
Establishing parties responsible for
to unavoidable incidences of wear and tear it is crucial to ascertain if the
landlord or tenant is responsible for repairs. Such knowledge assists the
involved parties to financially plan on covering the expenses on a timely
basis. The regular repairs ensure timely rectification of small challenges thus
preventing menaces such as business closure or injury.
Seek a secure office space
purposes of keeping employees and clients safe, it is important to lease an office
space or warehouse in a building that has some form of security (Adnan, &
Daud, 2010). Digital technologies aimed at enhancing security should be in
place; for instance, CCTV cameras. Notably, the location of an office space
must be within a safe neighborhood, else the office is prone to theft and
Proximity to other essential business
of a business facility with other entities results in improved business
performance. In this regard, an office space must be within the vicinity of
amenities, for instance, health centres and restaurants. Close proximity
ensures that employees and clients acquire complementary services without
wasting time. Besides, clients from other businesses are likely to consider
utilizing the services offered in the new offices.
The existence of a serene environment
owners are compelled to open an office in a peaceful and calm environment. In
this case, there should be no noise since it affects employees’ productivity
negatively. Equally, the noise is a nuisance that negatively impacts the
delivery of quality customer services. Notably, for purposes of complementing
the serenity of location, space should provide an appealing window view of the
Availability of parking spaces at
suitable office space provides ample parking spaces for both clients and
employees. In instances where the spaces are limited at the office space, the
landlord lo locate other spaces in a nearby location. Parking fee for the
employees is affordable and the lease allows for further negotiation in future
reducing the charges. The measure prevents the loss of valuable assets like
employees due to high parking costs.
Accessibility by multiple methods
space must be accessible through numerous modes of transportation including,
public, car, or bicycle. Accessibility ensures that clients and employees
utilize a convenient mode of transport when visiting the office. Notably,
employees wishing to ensure confidentiality visit the premises through personal
cars whereas aiming at cutting on cost use public transport (Adnan, & Daud,
2010). Equally, the infrastructure
ensures business operations involving the external environments are handled
efficiently without delay particular matters dealing with the public administration.
Determining what type of office space is
times, business owners make misguided information by seeking office space when
the commercial activities can happen from a home office or even a warehouse
office. Therefore, it is important to evaluate other cheaper alternatives when
deciding on office space. In this regard, business in need of a large office
customized to personal preference should settle on a warehouse office.
Customization of the room to the
preference of the business owner
office space is easy to customize per the function the office is meant to
serve. In this regard, a warehouse office space is recommendable since it
facilitates designing in multiple manners. The designs prevent space wastage
especially when implemented by professionals. As a result, a business owner
creates a space tailored to an entities needs thus enhancing maximum
productivity from the rented space. Besides, with professional help, the owner
manages to save up.
The building amenities must fit out
office space must be equipped with the entire necessary infrastructure. In this
regard, basic items such as circuits required for charging laptops and mobile
phones must be present (Adnan, & Daud,
2010). Equally, the air conditioning must be available and functioning
properly. Other issues such as well-furnished walls and ceiling should be
evident. The environment assists in relaxation, and elimination of stress due
to a shortage of basic facilities which would undermine productivity.
Likelihood of benefiting much due to
sharing an office space
business owner should conduct preliminary research on whether sharing an office
space will impact positively on the business. Informed by the benefits of
sharing an office space then one should choose a sizeable room for purposes of
accommodating the two businesses. The firms must choose a space suitable for
their line of work for profitability purposes. The end result for sharing is a
decline in operating cost and an introduction of new clients.
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