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19 Things to Consider when Choosing an Office Space

office space in queens


Affordability

The cost associated with a new rental space is significant when determining the suitability of office space. Costs to consider include the rental of a potential office, customization charges and expenses to be incurred when moving office equipment to the new offices. A business owner must ensure that the costs are affordable and within the budget to avoid financial constraint in the future (Celka, 2011). Also, the hidden charges that are sometimes overlooked must be acknowledged. Compare the cost of similar space within the area to avoid being overcharged. If a business owner opts to rent a warehouse then they should be aware of the expenses required to turn the space into a functional office space.

Adequate Space

The office size should sufficiently accommodate all equipment and employees. Space should facilitate the holding of meetings, and resting without violating individuals’ personal space. However, one must be cautious to avoid renting space that remains idle. Often warehouses have ample spaces that should be considered if large office space is a necessity.

Proximity to public transportation and parking

An office space’s location should be easily accessible to appeal to employees. The proximity discourages high turnover rates as workers seek alternative employment that involves reduced transportation costs (Celka, 2011). Besides, it reduces the fatigue levels thus ensuring productivity remains high.

Proximity to clients

Business owners are obliged to consider the closeness of a spacious office to the clients. In this case, an office space closer to the majority of consumers is preferred since its cut on the cost incurred assessing services from the office.

Clarity on lease terms

Business owners are obliged to critically review the lease agreement before signing the contract. The review majorly assists in eliminating contentious issues that increase expenses incurred upon renting the office space (Celka, 2011). The legally enforceable document basically acts as a security for the business owner intending to occupy a space.

Provisions regarding different scenarios happening during the course of the lease

A business could experience unforeseen changes which may directly impact the lease agreement a rented office space. Therefore, it is prudent for the business owner to consider different scenarios with the remote possibility of something negative happening during the lease period. In anticipation for such eventualities, the lease should explicitly state the responsibility of the building owner (Adnan, & Daud, 2010).

The likelihood of an office space supporting business growth

Office space must meet the current needs of a business and also advance the growth objectives of the business. Notably, the office space should be large enough to accommodate the anticipated needs of the entity without requiring a new lease. However, whenever a business lacks a capability to lease an office capable of meeting future space demands then the owner must negotiate with the lessee to include a provision allowing leasing of adjacent properties when vacant.

Ensure an office space portrays the desired image of a business

An office space is an extension of a business’s brand. If a business wants to be seen as a successful and well established, the office space design and location should convey this.

Seeking assistance from property professionals

It is challenging for business owners to ascertain a space suitable for their own businesses regardless of having an idea of what they want. Therefore, choosing the right space is majorly achievable when the business owner collaborates with property experts. Cooperation between the two parties results in multiple suggestions which include renting a warehouse that is later furnished to an office. Such insights ensure business commit to the most rewarding office spaces.

Establishing parties responsible for repairs

Due to unavoidable incidences of wear and tear it is crucial to ascertain if the landlord or tenant is responsible for repairs. Such knowledge assists the involved parties to financially plan on covering the expenses on a timely basis. The regular repairs ensure timely rectification of small challenges thus preventing menaces such as business closure or injury.

Seek a secure office space

For purposes of keeping employees and clients safe, it is important to lease an office space or warehouse in a building that has some form of security (Adnan, & Daud, 2010). Digital technologies aimed at enhancing security should be in place; for instance, CCTV cameras. Notably, the location of an office space must be within a safe neighborhood, else the office is prone to theft and vandalism.

Proximity to other essential business premises

Interaction of a business facility with other entities results in improved business performance. In this regard, an office space must be within the vicinity of amenities, for instance, health centres and restaurants. Close proximity ensures that employees and clients acquire complementary services without wasting time. Besides, clients from other businesses are likely to consider utilizing the services offered in the new offices.

The existence of a serene environment for business

Business owners are compelled to open an office in a peaceful and calm environment. In this case, there should be no noise since it affects employees’ productivity negatively. Equally, the noise is a nuisance that negatively impacts the delivery of quality customer services. Notably, for purposes of complementing the serenity of location, space should provide an appealing window view of the surrounding.

Availability of parking spaces at affordable rates

A suitable office space provides ample parking spaces for both clients and employees. In instances where the spaces are limited at the office space, the landlord lo locate other spaces in a nearby location. Parking fee for the employees is affordable and the lease allows for further negotiation in future reducing the charges. The measure prevents the loss of valuable assets like employees due to high parking costs.

Accessibility by multiple methods

Office space must be accessible through numerous modes of transportation including, public, car, or bicycle. Accessibility ensures that clients and employees utilize a convenient mode of transport when visiting the office. Notably, employees wishing to ensure confidentiality visit the premises through personal cars whereas aiming at cutting on cost use public transport (Adnan, & Daud, 2010).  Equally, the infrastructure ensures business operations involving the external environments are handled efficiently without delay particular matters dealing with the public administration.

Determining what type of office space is a necessity

At times, business owners make misguided information by seeking office space when the commercial activities can happen from a home office or even a warehouse office. Therefore, it is important to evaluate other cheaper alternatives when deciding on office space. In this regard, business in need of a large office customized to personal preference should settle on a warehouse office.

Customization of the room to the preference of the business owner

Suitable office space is easy to customize per the function the office is meant to serve. In this regard, a warehouse office space is recommendable since it facilitates designing in multiple manners. The designs prevent space wastage especially when implemented by professionals. As a result, a business owner creates a space tailored to an entities needs thus enhancing maximum productivity from the rented space. Besides, with professional help, the owner manages to save up.

The building amenities must fit out

Appropriate office space must be equipped with the entire necessary infrastructure. In this regard, basic items such as circuits required for charging laptops and mobile phones must be present (Adnan, & Daud,  2010). Equally, the air conditioning must be available and functioning properly. Other issues such as well-furnished walls and ceiling should be evident. The environment assists in relaxation, and elimination of stress due to a shortage of basic facilities which would undermine productivity.

Likelihood of benefiting much due to sharing an office space

A business owner should conduct preliminary research on whether sharing an office space will impact positively on the business. Informed by the benefits of sharing an office space then one should choose a sizeable room for purposes of accommodating the two businesses. The firms must choose a space suitable for their line of work for profitability purposes. The end result for sharing is a decline in operating cost and an introduction of new clients.

References

Adnan, Y. M., & Daud, M. N. (2010). Factors influencing office building occupation decision by tenants in Kuala Lumpur city centre–a delphi study. Journal of Design and Built Environment, 6(1).

Celka, K. (2011). Determinants of Office Space Choice. Journal of International Studies, 4(1), 108-114.

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Why Some NYC Companies are Choosing Warehouses as Office Spaces

Commercial Lease Brooklyn

If you’ve ever shopped for a business space, you know some of the common headaches: Getting the right space, at the right place, in a way that can easily be configured for enterprise needs, to say nothing of the complicated calculus of lease times and allocating for growth. The issues go on and on. Maybe you’ve considered the lack of innovation in the commercial real estate market. However, One Stop Spaces has recently disrupted this market – and this has led to an interesting rise in demand for unexpected business environments.

Often compared to WeWork, a flexible office space often aimed at start-ups and freelancers, One Stop Spaces offers something different: Commercial warehouses. The large, empty spaces listed on their site may initially seem a far cry from the decked-out amenities of WeWork, which include fruit water and funky furniture. However, more and more startups and small businesses are turning to these spaces. A skeptic might look at the pictures of huge, empty warehouses, complete with fluorescent lights and loading bays, and raise his or her eyebrows. Yes, this is the next big thing.

To make sense of this shift, we should rewind a little bit. What does a warehouse mean? Its connotation of industry and storage is unfair. In reality, a warehouse is a large, open space. One of the truisms in real estate is to try and make the space seem like a blank canvas that can easily transform into clients’ needs. One Stop’s competition works because most small businesses and start-ups are looking for a space that fits in with their self-image and their view of what a business space “should” look like.

Yet One Stop has broken the mold entirely, and this has led to the rise in popularity of commercial warehouses for startups and small businesses. Increasingly, these companies are turning to warehouses. And why not? In addition to the gritty, hipster factor, there are a multitude of pragmatic reasons why commercial warehouses are becoming so popular. First and foremost, warehouses are cheap. For companies operating on a shoestring budget that have outgrown their parents’ garage, a warehouse can represent a thrifty way to scale up a little bit (Indeed, for those coming directly from garages, the warehouse will already seem like a very familiar environment!).

Speaking of scaling up, warehouses offer one distinct advantage that the traditional office space cannot. Although “open concept” offices have been in vogue, despite scientific evidence that they annihilate productivity, they correspond to the same feature: They are easy to scale up. It is much simpler to add another table or cubicle or desk to a large, open space than it is to add one to a pre-designed space that is already perfectly designed for a very specific number of people. Warehouses take the open concept and dial it up to an 11. Need a new room? This is no problem, and can be arranged with either a contractor or, for those on a serious budget, with some cheap bookcases. Want to add a second floor? Warehouses are usually supportive of adding these features.

Naturally, warehouses also offer the bonus of manifold storage space. For the quintessential start-up CEO who lives in the office, this is a plus: It is also a plus for companies selling physical products that need to align with a supply chain. This excess space can create additional benefits for companies. For one thing, it can be used to create additional amenities for employees, such as bike parking, a break room, lounge space, or even a band practice room.

If, at this point, you might be warming to the idea of a warehouse, but remain wary of traditional rental contracts, we’ve got more good news. One Stop Spaces has disrupted business leases as well as driven the rise of commercial warehouse spaces’ popularity. Unlike competitors, One Stop Spaces respects how critical it is for small businesses and start-ups to remain agile. What did you have to produce the last time you rented, whether personally or for a business? Chances are, it was a fairly large binder or folder containing documentation on your entire financial and work history, including assets, reference letters, and balances from every single account. One Stop Spaces offers what its name implies: No financial statements. No balance sheets. No blood samples or rabies certificates (for either your employees or the office dog). No promising your firstborn to the landlord and no hard sells for a five-year lease. One Stop is all that is needed; you do not have to undergo a lengthy screening and application process on either end of the relationship with One Stop.

Most importantly, One Stop Spaces does not require a commitment to a specific lease. One Stop Spaces understands and if your circumstances change, you can let go faster than your last ex. If a business finds that the commercial warehouse concept does not work for them, or if they cease operations, or if the company is instituting a month-long break, there are no “gotchas.” Commitments are flexible, because One Stop Spaces understands the startup and small business life.

In summary, warehouses are not just for trucking and supply chain management operations anymore. With some creative thinking and experimentation, they can work for almost every business, and for that reason, more and more startups are turning to commercial warehouses as a creative way to solve problems. Sure, a warehouse may not look like much at first glance, but if you see it as a modular, blank canvas for your business that can easily be scaled upwards or downwards, your imagination may be your only limit. Instead of turning to an expensive, ready-made, amenities-stuffed office that may meet most of your needs now, save your money and stay agile for the future by turning to a warehouse for your small business or startup. Check out One Stop’s current rentals and see which ones might work for you.